Carolina Presbyterian Historical Society, Inc.
Bylaws (as amended February 2018)
The purposes for which the corporation is organized are: To
honor Christ, the head of the church; to increase members’
knowledge of Presbyterian history; to encourage research and
publication in fields related to Presbyterian history; and to
search out, restore, and preserve documents and other material
of historic value, primarily relating to the Presbyterian Church
(USA) in North Carolina.
Membership shall be open to individuals, families, and institutions
desiring to affiliate with the corporation and who pay the prescribed
dues. Only active members may vote and hold office.
Meetings shall be held in the spring and the fall. The spring
meeting shall be for educational purposes and shall include
visits to churches and other places of historic interest. The
fall meeting shall be the principal meeting for business and
inspiration. Additional meetings may be called by the president
upon giving two weeks notice prior to the date of the meeting.
meetings of the Society, ten percent of the members will constitute
a quorum. At meetings of the board of directors a simple majority
of the members of the board will constitute a quorum.
Officers shall be elected biennially at the fall meeting and
shall take office immediately thereafter. They shall be elected
for terms of two years and may be reelected for one additional
term of office. In the event the office of president becomes
vacant between elections, the first vice president shall automatically
become president. Vacancies occurring in other offices between
elections shall be filled by the president, with the approval
of the board of directors. Officers shall include the following:
who shall preside at meetings of the Society and board of
directors and call special meetings of both as necessary,
appoint committee members except chairpersons who are elected
officers, and perform other duties required of the office.
In the absence of the president at a meeting of the Society
or board of directors, the first vice president shall preside;
Vice President, chair of programs;
Second Vice President, chair of membership;
Vice President, chair of awards.
who shall keep minutes of meetings of the Society and board
of directors; preserve minutes and other records of historic
value; give due notice of, and prepare agendas for, meetings
of the Society and board of directors, and in general handle
correspondence for both; be responsible for the printing of
the Newsletter as received from the editor, and for mailing
it to the members.
who shall receive and be responsible for dues and other Society
funds and deposit them in a bank or other financial institution
approved by the board of directors.
offices of secretary and treasurer may be combined at the
discretion of the board of directors.
The following officials shall be appointed by the board of directors
to serve at the pleasure of the board; they shall be ex officio
members of the board of directors.
who shall be responsible for collecting and preserving historical
records and materials of the Society, and for performing such
other duties and functions as the board of directors may consider
beneficial to the Society;
of the Newsletter, who shall collect newsworthy material
of interest to members of the Society, edit it for publication
in the quarterly issues of the Newsletter, and deliver a copy
to the secretary for printing and distribution to Society
members. The cost of publishing the Newsletter shall be borne
by the Society, but the editor shall serve without pay.
The board of directors shall consist of the president as chairperson,
the immediate past president, the officers of the Society, the
historian (ex officio), and the editor of the Newsletter
(ex officio). It shall perform duties as prescribed
by the bylaws, be responsible for the operation of the Society
in intervals between meetings, and shall meet prior to the spring
and fall meetings and at such other times as the president may
Standing committees of the Society are listed below. Members
shall be appointed by the president, except those chairpersons
who are elected officers of the Society. Terms of office shall
be two years, but appointed members may be reappointed at the
pleasure of the president, with the approval of the board of
directors. Ad hoc committees may be appointed by the president,
with the approval of the board of directors.
Committee, which shall consist of the first vice
president as chairperson and two additional members. With
the approval of the board of directors, it shall select the
dates and places for the spring and fall meetings and prepare
programs for both.
Committee, which shall consist of the second vice
president as chairperson and at least one member from each
of the five presbyteries in the state. It shall be the function
of the committee to develop and carry out continuous statewide
campaigns to increase membership.
Committee, which shall consist of the third vice
president as chairperson and two additional members. It shall
act upon applications for awards and prepare certificates
of award for individuals and organizations, which in the opinion
of the committee merit such awards. In so doing the committee
shall be governed by the guidelines approved by the board
Committee, which shall consist of a chairperson and
two members, shall be appointed at the spring meeting. It
shall prepare a slate of officers to be voted upon at the
following fall meeting. Persons nominated should have agreed
to serve. A proposed slate of officers shall be included in
the fall newsletter.
of Incorporation and Bylaws Committee, which shall
consist of a chairperson and two members. All recommendations
for amendments to the articles of incorporation and bylaws
shall be referred to the committee, which may also originate
amendments. All recommended amendments shall be forwarded
to the secretary in sufficient time to permit distribution
to members at least two weeks prior to the next scheduled
meeting, at which time they shall be submitted to the members
present for a vote.
Committee, which shall consist of a chairperson and
two additional members. It shall prepare and present to the
Society at its meetings resolutions with respect to deceased
members; in recognition of members who have rendered distinguished
service; and of appreciation to individuals, churches, and
other institutions for their hospitality.
The fiscal and operating year shall be based on the calendar
Annual dues, consisting of individual or family dues and individual
life memberships, shall be established by the board of directors.
Bequests and gifts may be made in the form of memorials, or
in such other form or manner as may be agreed upon by the donor
and the board of directors.
In the event of the dissolution of the Society, all of its assets,
after the payment of all debts, shall be divided equally among
the presbyteries of North Carolina. Other records and artifacts
shall be donated to the Historical center.
• Individual $15
• Family $20
• Individual Life $125
of dues shall be sent to members in January. The date payable
shall be February 1.
shall be sent to the treasurer. The treasurer shall forward
names to the membership vice president who shall keep an accurate
list of members.
dates. The spring meeting shall be held on the first
weekend after Easter and the fall meeting shall be held the
second Saturday in October.
fees. Registration fees for individual meetings may
be prescribed by the Program Chair with input from the other members of the Board of Directors. They shall be mailed to the Treasurer.
of Officers. The president, second vice president,
secretary, shall be elected in odd numbered years and the first and third vice presidents in even numbered years.
publication. The Newsletter shall be published at
least 60 days prior to each meeting of the society.
and projects. Society members, churches, and church-related
groups and organizations are urged to become involved in documentary
and project activities of historic value which in some manner
relate to Presbyterianism in North Carolina.
include books, manuscripts, and articles of at least 4,000
words. Projects include, but are not restricted to, heritage
rooms, markers, restoration, upkeep of historic sites, buildings,
and cemeteries’ collection and preservation of church
records, photographs, and artifacts; and production and presentation
of dramatic and musical works.
The Awards Committee shall make every effort to invite awardees
to attend the annual spring meeting and shall make awards
at that meeting to any awardees present.